Orchard Ridge Community Club

September 21, 2003

Board Meeting

Holly Halberslaben’s House

6:30 p.m.

Participants

Denny Caneff

Ron Budziszewski

Mike Konicek

Holly Halberslaben

Ralph Patterson

Dot Kroeber

Summary of tasks people were assigned at meeting

Maggie Ritchie-contact Dan Gregory, supply him with interest form, and have him mail interest form back to Ralph Patterson for inclusion in the Grapevine

Dot Kroeber- contact Eileen Regan, supply her with interest form, and have him mail interest form back to Ralph Patterson for inclusion in the Grapevine

Dot Kroeber and Ron Budziszewski-contact Scott Peters and arrange for October 30^th Halloween judging

Denny Caneff-contact Dan McCormick for Gilbert Road calming, mail out letter for Planning Grant

Mike Konicek-meet with Lisa Schneider and obtain all ORCC financial documents

Denny Caneff-Write new President’s message for Grapvine-due by October 10^th to Ralph Patterson

Dave Blaska, Cindy Thomas, Andrya Coutts-If want information in October Grapevine, submit information to Ralph Patterson by October 10^th.

Introductions

Mike Konicek and Ron Budziszewski joined the ORCC Board. Their terms are from July 2003 to July 2006.

Mike has lived in Orchard Ridge at 5114 Black Oak Drive for 20 years. He is a partner at a CPA firm. His wife Le Ann works for Electra Construction. He has three children.

Ron works at WPS Insurance. He, his wife Linda, and there three children have lived in Orchard Ridge for almost 7 years. Linda works part time at Wisconsin Lawyers Insurance Company.

4^th of July and treasurer’s report

Lisa Schneider, last year’s treasurer, was not able to make the meeting. We believe that we broke even with the cost of the 4^th of July thanks to the donations received at the picnic.

Bruce Knutson’s American Players Theater trip is the only outstanding cost for last year that is outstanding. We hope Lisa can supply that information.

Election of Officers for July 2003 to July 2004

Denny Caneff-President

Maggie Ritchie-Vice President

Ralph Patterson-Secretary

Mike Konicek-Treasurer

Next year the Vice President will assume the President’s position. Mike will contact Lisa Schneider and obtain the ORCC checkbook and other necessary documents.

New Board Member

Maggie reported that Dan Gregory would join the ORCC Board. Maggie was asked to contact Dan and tell him to come to the next ORCC Board meeting in October. Maggie agreed to complete that task.

Traffic Update

There are three traffic issues in Orchard Ridge: Gilbert Road speed , Hammersley Road parking, and Hammersley and Reetz Road speed.

Gilbert Road Speed

Denny Caneff said money has been approved to slow down traffic on Gilbert Road by the City. The City held two meetings with people that live along the road. The first meeting was with people living from Barton south to Raymond. The second meeting was held with people living from Barton to Hammersley. The City offered four options at the meeting: 1) speed humps-similar to those being installed on Saybrook, 2)islands-similar to those on Muir Field Road, 3) a combination of humps and islands, and 4) neither humps nor islands. From the two meetings the vote was: 1)humps-12, 2)island-7, 3)combination-7, and 4) no-9. The city needs 60% agreement by the residents in order to start work. They asked the ORCC Board for a recommendation as to how to proceed.

The ORCC Board discussed the issue and decided that the City would probably need one more meeting with all of the residents from Raymond to Hammersley in order to determine what should be done. Denny Caneff will contact Dan McCormick, City engineer, and give him our recommendation. If necessary, Denny will write a letter to the City with this recommendation.

Hammersley Road Parking

Denny and Holly met earlier this summer with Cindy Thomas, representatives of Subzero and Pacific Cycle, and residents along Hammersley Road to discuss parking from SubZero west to Whitcomb Road. The area was becoming a traffic hazard because a number of SubZero employees were parking on the street instead of the parking lot. Holly stated that after a lot of discussion it was determined that all parking will be off limits on either side of Hammersley near Reetz Road from 8 a.m to 5 p.m. Monday-Friday. SubZero has notified its employees of this upcoming parking change.

Hammersley Road and Reetz Road Speed

Hammersley Road and Reetz Road have also been identified as “race tracks” in Orchard Ridge. This summer petitions were signed by residents along both roads in order to get them into the mix for traffic calming. During this two to three year effort, we hope that the city takes steps such as clearly identifying the bike path on Hammersley Road in order to make the road safer. ORCC will continue working on both projects.

Fall Activities

Halloween

Ron, Dot, and former board member, Scott Peters, will conduct the annual Halloween judging on October 30. They will judge the outside Halloween decorations in the neighborhood and award a $15 prize to the best decorations for an ORCC member and offer a ORCC membership to the best house that is a nonmember, if they so choose.

Santa Claus

Thursday, December 18 has been the date set for the Santa Claus visit. Holly already has a number of presents in her basement. We will place the sign-up for the Santa Claus visit in the next two Grapevines.

Neighborhood Planning Grant

Denny said that ORCC has an opportunity to obtain a $1 for $1 match grant from the City to be used in planning activities in Orchard Ridge. Denny suggested that we use this money, if granted, to hold meetings with residents of Orchard Ridge to determine the future of the Orchard Ridge Board. Denny had a draft letter prepared for people to review because the deadline for the application of this grant was the next day, September 22. The ORCC Board approved the letter and ORCC will hope to get a matching grant of $1000 from the City.

Bylaws

A discussion on the updated bylaws was delayed until next meeting.

Grapevine

Ralph asked that all Board members present fill out a form showing their interests which will be part of the next Grapevine. Dot was supplied a copy to give to Eileen Regan. Maggie was supplied a copy to get to Dan Gregory. A copy of this form is shown below.

**********************Board Information****************************

Item	Board Member Answer
Name
Address
Telephone Number
Email Address
Occupation (what do you do?)
How long have you lived in Orchard Ridge?
What pleases you about living in Orchard Ridge?
What concerns you about Orchard Ridge?
What would you like to see accomplished during this year by the Orchard Ridge Community Club?

Ralph then presented the schedule for the ORCC Grapevine. The Board added one item, inclusion of the Santa Claus visit in the Hallweeen edition.

ORCC Grapevine Information

Five issues for 2003-2004

Halloween issue

Issue Date –Friday, October 17, 2003
Deadline Date-Friday, October 10, 2003
Delivery Date-Week of October 20-24
Subjects

i. New President message

ii. Retired President message

iii. Speed control on Gilbert Road

iv. Elected Official Information

v. Website and email service

vi. Information from the past

vii. Halloween contest

viii. ORCC Board Information

ix. ORCC Bylaw changes

x. Santa Claus visit

xi. Other

Christmas issue-Christmas is Thursday, December 25, 2003

Issue Date-Wednesday, December 3, 2003
Deadline Date-Wednesday, November 26, 2003
Delivery Date-Weekend of December 5-7, 2003. Note Santa Claus visit scheduled for Thursday, December 18. Need to get out Grapevine so we can find out who to visit
Subjects

i. Santa Claus visit

Social Issue-Last year’s social was held on February 15, 2003

Issue date-February 4, 2004
Deadline Date-Friday, January 30, 2004
Delivery Date-Weekend of February 6-8, 2004
Subjects

i. Social

ii. Easter Egg hunt

Easter Issue-Easter is Sunday, April 11, 2004

Issue date-Thursday, April 1, 2004
Deadline date-Friday, March 26, 2004
Delivery date-Weekend of April 2 to 4.
Subjects

i. Easter Egg Hunt

ii. Garage sale in May

iii. Brewer game

iv. July 4^th picnic

July 4^th issue

Issue date-Friday, June 18, 2004
Deadline date-Friday, June 11, 2004
Delivery date-Weekend of June 18 to 20
Subjects

i. July 4^th picnic

Membership

Ralph noted that 2004 was the year for the membership drive and he hoped that the Board would be very supportive of the effort. The Board voted to include a copy of the December newsletter as part of the membership package.

ORCC Directory Schedule

Letter to members confirming ORCC information and dues notice: Weekend of December 5-7, 2003. Delivered with Grapevine Christmas Issue. Grapevine Christmas issue will be supplied to all members and nonmembers.

Letter to nonmembers-February 20, 2004. Delivered during weekend of February 20-22, 2004.

Draft of information: Friday, April 23, 2004

Final draft supplied to Ann Schultz on Friday, April 30, 2004

Publication-May 2004

Delivery June 2004 or at July 4^th picnic

ORCC Website

Updated at least once per quarter and hopefully once per month

October 4 City Neighborhood Conference

Each year the City meets with the neighborhood associations at Monona Terrace to discuss problems and the future. This year’s meeting will occur on Saturday, October 4 from 8 a.m to noon. For people interested in going, they must register online at the City of Madison website.

ORCC Sign number 4

The last of the four ORCC signs telling people that they are in Orchard Ridge will be installed on the open soccer field at Toki Middle School by the end of the year. This sign will look identical to the one located at Whitney Way and Gilbert. The ORCC Board will pay the $750 for the sign and be reimbursed by the City.

Next Meetings

October 19^th-Maggie Ritchie’s House

November 16^th-Mike Konicek’s House

December 14^th –Dot Kroeber’s House-bring scissors, wrapping paper, and tape