Last Amended
November 2003
Created from Amended
Constitution Drafted 1976
Section A. Name
The name of the organization shall be “Orchard Ridge
Community Club”, (hereafter ORCC).
Section B. Geographical
Boundaries
The basic geographic boundaries for the purpose
of determining membership in the ORCC are as follows:
Commencing at the West Beltline at the intersection with the Southwest Bike Path, then South along the West side of the Bike Path to the intersection with Verona Road, then West on the North side of Raymond Road to Gilbert Road, then North on the East side of Gilbert Road to Russett Road, then West on the North side of Russett Road to South Whitney Way, then North on the East side of Whitney Way to Crabapple Lane, then west on the North side of Crabapple Lane to Cameron Drive, then North on the East side of Cameron Drive to Barton Road, then north on both sides of Cameron Drive to Dorsett Drive, then East on Dorsett Drive to South Whitney Way, then North on South Whitney Way to Hammersley Road, then North on the East side of South Whitney Way to the West Beltline Highway, then East on the South side of the west Beltline Highway to the point of origin.
Section C. Fiscal
Year
The fiscal year for the ORCC will begin on July
1 and continue until June 30.
Section A. Purposes
The purpose of the ORCC is to foster a sense of
community among the Orchard Ridge area neighbors and to work together to better
our community.
Section B. Policies
Section A. Classes
of Members
There shall be two types of members:
(1)
Active
members
(2)
Honorary
members
Section B. Membership
Requirements
1. To qualify as an active
member, the neighbor must have paid the current membership dues as established
by the Board of Directors and must either live within the geographical
boundaries as set forth in Article I, Section B, or operate a business located
within those boundaries.
2. To qualify as an
honorary member, the person must be ineligible to be an active member and
chosen as an honorary member by the ORCC Board of Directors by a majority vote
based on some community significance or relationship to the Orchard Ridge
community.
Section C. Rights
and Privileges
The following rights and privileges result from
membership in the ORCC:
1.
Serving
on the Board of Directors but only one person at a time from each membership
family.
2.
Serving
on committees but
only one person at a time for each membership family.
3.
Participating
in and at any ORCC meeting; including business meetings of the Board of
Directors, upon notice to the Board of Directors.
4.
Participating
in the selection of directors and officers.
5.
Referring
matters to the Board of Directors for consideration by the Board of Directors.
6.
Participating
in all social and community events sponsored by the ORCC, subject to the
payment of any admission charge or other condition prescribed for the event by
the Board of Directors.
7.
Terminating
membership at any time with notice to a director of officer.
Section D. Membership
Dues
Membership dues will be paid by all active
members biannually in an amount set by the Board of Directors by majority
vote. Dues will be collected during the
spring membership drive in even-numbered years. Dues may be waived for honorary members or other active members
by majority vote of the Board of Directors.
Upon collection, the dues will be deposited in an account in the name of
“Orchard Ridge Community Club” in a state certified financial institution for
use in funding the activities of the ORCC.
Section E. Term
of Membership
Two-year membership terms begin on the first day
of the fiscal year in even-numbered years and shall end on the last day of the
fiscal year of the following even-numbered year. A partial membership term may begin at any other time and shall
continue until the end of the current membership term.
ARTICLE
IV Board
of Directors
Section A. Functions
and Duties
The affairs and operations of the ORCC, except
as delineated herein, shall be under the management and control of the Board of
Directors. The duties of the board
shall include but are not limited to the following:
1.
To
hold business meetings as needed.
2.
To
administer these bylaws.
3.
To
collect and administer dues.
4.
To
effectuate the purpose of the ORCC as set forth in Article II.
5.
To
determine a place for the meetings and notify members of those meetings.
6.
To
keep and have available for inspection at any time, the financial records of
the ORCC.
7.
To
annually prepare a financial report for inspection by any member upon
reasonable notice.
8.
To
bring to the board for consideration any issue brought to their attention by a
member.
Section B. Structure
1. A President, Vice President, Secretary and Treasurer
shall act as officers and shall be chosen by a majority vote of the Board of
Directors. Officers shall serve
one-year terms, and are elected by the Board of Directors at the first meeting
of the new fiscal year.
2. Duties of
officers: The President calls and
conducts meetings of the board (although any board member can call a meeting at
any time). The President acts as
primary spokesperson and contact for the Board. The Vice President fills these roles in the absence of the
President. The Secretary takes and
distributes the minutes of Board of Directors’ meetings, and keeps the record
of terms of office for Board members.
The Treasurer manages the financial accounts of the ORCC and reports on
the financial status of the organization to the Board on a regular basis.
3. No fewer than nine and no more than 15 directors, each with
a term of three years, such term beginning at the beginning of a fiscal year,
may serve as the board of directors.
4. No director shall
serve as a director for more than two consecutive three-year terms.
5. The directors should be
selected to ensure as much diversity as possible relative to neighborhood
areas, gender, age, race, ethnicity, and sexual preference.
6. The board of directors
may nominate and elect new directors for the board at any time, and may elect
new directors at any time.
7. A list of officer
nominations from those directors in the first and second years of their terms
to serve as President, Vice President. Secretary and Treasurer for the upcoming
year shall be generated, and officers shall be elected by the board, at the
first board meeting of the new fiscal year.
8. A director is no longer
eligible to serve if that director misses three consecutive board meetings
without reasonable explanation.
Section A. Call
of Meetings
1.
Business
meetings of the ORCC will be held based on a schedule established by the ORCC
Board of Directors each year.
2.
Special
or additional meetings may also be called by the President when needed.
3.
In
the absence of the President, any director may call a meeting.
4. Meetings should,
whenever possible, be scheduled with at least three weeks notice given to the
directors.
5.
The
schedule of meetings shall be published in the ORCC newsletter or in another
manner so as to give notice to the membership of the schedule of meetings. As changes may occur to that schedule, those
changes shall also be published to the membership whenever possible.
Section B. Conduct
of Meetings
1.
All
meetings shall be conducted according to parliamentary procedures.
2.
A
quorum shall be a majority of appointed directors.
3.
The
President shall preside at these meetings.
In his or her absence, the Vice President shall preside. In the
absence of both the President and the Vice President, any director may preside
upon a majority vote of the directors present at the meeting.
4.
Actions
taken by the Board of Directors will be by motion and by majority vote of
directors present, unless otherwise indicated herein.
ARTICLE
VI Adoption
of Bylaws
These bylaws shall become effective upon
approval by a 2/3 majority of the appointed directors. Notice of these bylaws and any future
amendments to these bylaws shall be available to all members to allow
participation and input from the membership.
Changes or amendments to these bylaws shall be posted on the ORCC
internet web site for one month following their preliminary approval by the Board
of Directors. Notice of bylaw changes
shall be published in the ORCC newsletter or other printed communications.
Upon approval of these bylaws, if any section of
these bylaws is proven to be illegal or unconscionable, that section is hereby
severed and the remainder of these bylaws shall not be affected.
These bylaws shall be reviewed by the Board of
Directors at least one time during each fiscal year.
Drafted 2/7/96
Read 2/21/96, 3/20/96, 4/17/96
Edited 3/6/96, 3/11/96, 3/24/96, 4/18/96
Paul W. Humphrey
Amended November 2003